Facilities Supervisor - Broad Band 3F | Counter Terrorism Policing

Facilities Supervisor – Broad Band 3F

Contract type – Full Time – Permanent

Location – Near M4 Junction 12

Grade – TVP Broad Band 3F

Salary – £27,580 per annum plus 5% on call allowance


Information About The Role

We are looking for a dynamic and enthusiastic Facilities Supervisor with a wide range of property/facilities experience to proactively supervise CTPSE buildings and facilities. This will include overseeing contract arrangements, managing contractors on site, carrying out legislative Health & Safety compliance checks and tests, and maintaining excellent customer service levels.

This person will have the ability to assess building faults and take responsibility for ensuring the issues are resolved in a timely manner.  Previous experience of managing a small team is also required.

Experience of managing facilities in a security environment would be beneficial

There is a requirement to cover an on call rota so we are looking for somebody who can be flexible in their working hours and is happy to travel to different locations across the South East region.  A full driving licence is therefore required, as there is a need to be independently mobile due to the nature of the role and requirement to travel across the region at any time during the day.

The key result areas in the role are as follows:

1. Act as local point of contact / liaison for external contractors and consultants, ensuring contractors comply with the H&S (Health & Safety) legislation and security procedures to carry out works on CTPSE premises. Ensure contractors are fully briefed on Security and H&S before completing maintenance work (specifically the asbestos register).
2. Identify and report building faults and undertake minor repairs where appropriate. Ensure all faults / reports are dealt with effectively and relevant contractors are commissioned immediately if the fault cannot be resolved in a timely manner. Where improvements are required submit a New Works Request. Maintain records of jobs raised and resolved.
3. Act as the Facilities service point of contact for customers to action and resolve issues. Provide reactive support to ensure business continuity issues affecting critical operational facilities (across all CTPSE locations when required) by prioritising requests appropriately. Ensure the Facilities department is represented in a professional manner, and raise and maintain the reputation perception with customers.
4. Attend regular and ‘ad hoc’ meetings to represent the specialist requirements of CTPSE facilities. Provide input to Business Continuity Plan when required.
5. Perform H&S monitoring tasks (e.g. relating to fire safety, asbestos, legionella) to maintaining safe working conditions and ongoing compliance with legislative requirements. Conduct and record on a Computer Aided Facilities Management (CAFM) system a range of legislative checks to ensure compliance. Work with the CTPSE H&S officer to monitor all aspects of H&S systems. Undertake regular fire alarm tests and take responsibility for ensuring staff are trained as Fire Wardens / First Aiders within the CTP estate. Undertake dynamic risk assessments to ensure a safe working environment and initiate remedial actions as required. Ensure records and documentation are up to
date and reviewed.
6. Agree expenditure on day to day maintenance, minor improvements, electrical and cleaning consumables from the devolved budget allocation. Manage delegated contracts on behalf of the Facilities Manager, liaise with the Procurement department concerning scope and/or daily managed contracts e.g. cleaning, security access, etc.; provide the Facilities Manager the recommended weekly scheduling of maintenance tasks.
7. Examine the day to day running of buildings with respect to heating, ventilation, plumbing, electrical and mechanical systems. Ensure all buildings are managed efficiently in regard to energy consumption. Proactively review BMS and adjust systems according to the current environment both internally and externally.
8. Liaise and build relationships with force Property Services departments and project technical teams to ensure a fluid and supportive partnerships in all aspects of work. Continually review process and procedures to ensure they are still effective and relevant to sites. Act as point of contact for satellite sites in respect of issuing PPE and maintain appropriate stock levels.
9. Maintain an inventory of all equipment within the unit to comply with financial instructions, and ensure all equipment is maintained in a serviceable condition at all times. Manage workplace office moves by completing the CTPSE projects form assessing and addressing impact of the following:
Desks, Phones, Cabinets, access control, security processes, Intruder Alarm, secure door Keys, including infrastructure, IT, Security. Maintain accurate records for the issue and surrender of CAPTOR spray, manage the issue of CS lockers and key system ensuring available spare keys at all time.
10. Deputise for the Regional Facilities Manager during times of absence. Manage the Facilities Assistant ensuring appropriate cover at all times and prioritising workload.

How to Apply

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