PMO Analyst - Change - Band D- Counter Terrorism Policing HQ | Counter Terrorism Policing

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PMO Analyst – Change – Band D- Counter Terrorism Policing HQ

Contract type –    Permanent

Band –                      Band D         

Job Purpose:

The purpose of this role is to provide a high level of proactive support to the project and/or programme manager(s) and team, to enable the delivery of change across the full project lifecycle.

Key Responsibilities:

The post holder will need to work flexibly to provide management and maintenance of specific project management documents and governance, as well as support the project through:
• Planning, reporting, risk management and issue resolution activities, utilising tools such as the risk and issue registers, project plans, assumptions and dependencies logs.
• Ensuring overall project delivery is managed to a defined project plan, working with the team, business, suppliers and other relevant national Programmes to define key activities and timings.
• Providing support to ensure the proactive management of risks and issues, dependencies, resources, costs and milestones associated with the implementation of projects.
• Ensuring regular reporting requirements are maintained through working closely with the Change Portfolio Office, the Project Manager and that the project continues to adhere to required documentation standards.
• Understanding the Project and Programme Management guidance and providing support in ensuring the programme/project complies with the agreed standards, approach and wider strategy of the Change pillar (based upon PRINCE2 and Managing Successful Programmes methodologies), with all necessary processes, standards and templates in place for the project to maintain this compliance.
• Being a champion for the Portfolio Office standards ensuring adherence to best practice and guidance within your projects and programmes.
• Establishing and maintaining effective working relationships with staff and officers within the CTPHQ Change Pillar, other units within CTPHQ, across the CT Network, across Specialist Operations, other relevant areas of the MPS and with external stakeholders.
• Coordination and administration of Project/Programme Boards, ensuring the production of reporting packs, logistical coordination of meetings, and full administrative duties; minute taking, recording decision making and actions accurately in the appropriate project logs. Ensure updates are given for the subsequent boards/meetings and monitor progress.
• Ensuring control documentation is created, maintained and updated regularly, working with the PMO Manager, Project Manager and wider team.
• Administering the change control process through completion of required documentation and supporting related activities (impact assessments) in line with Portfolio Office guidance.
• Supporting the Project Manager with budget management including developing and maintaining the Project Financial Plan (PFP) and management of Purchase Orders.
• Providing appropriate document and information management on behalf of the project; ensuring project folders are kept tidy and well structured, with a document register for key items maintained throughout the lifecycle. Ensure appropriate classifications are applied to all documentation shared by the project/programme. Ensure appropriate version control.
• Providing on-boarding information to new joiners to the project team around project scope, stakeholders, ways of working and current status.
• Supporting facilitation of workshops and assist in the development of project and programme deliverables or products.
• Enabling the development of project Business Cases (and/or other stage gate documentation) through supporting tasks, activities and co-ordination as required by the Project Manager.
• Supporting the project manager to ensure the project closure documentation is managed effectively, supporting development of closure documentation and helping ensure that any post-project reviews are appropriately established with the business.
• Enabling the project manager, senior project manager and/or programme manager with ad hoc administrative requests as required, to enable the successful delivery of the project/programme.
• Proactively identifying and integrating best practice into project management processes, fostering continuous improvement and efficiency.

How to Apply

Applications will be via a detailed CV, Personal Statement, and online application form. Your personal statement should outline why you are interested in the role and how your skills and experience demonstrate your suitability for the role. (NB. Please do not attach 2 copies of your CV).

Completed applications must be submitted to our recruitment inbox via by 23:55 on 18th July 2024.

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