Contract Type – Full Time
Band/Rank – SC 4
Information about the role
Job advert
An exciting opportunity has become available to become a Receptionist / Business Support Administrator.
We are looking for a candidate who can provide an efficient and professional reception service and business support function to the department and its visitors. Acting as the first point of security for the building this role is intrinsic to the department.
Responsibilities
- To be responsible for all visitors, checking identifications, checking vetting, issuing visitor passes, maintaining physical access and control systems for secure environments, maintaining visitor records, challenging visitors as required in accordance with National security protocols and managing conflict.
- To work on own initiative, supervised and unsupervised ensuring a working knowledge of the security requirements for regional sites, maintaining the physical security of the building by monitoring the CCTV footage and intruder alarm activity and where necessary make assessments to determine the appropriate response and reporting based on threat, harm, risk and vulnerability.
- To be the point of contact for contractors, escorting contractors/non police employees at the premises when necessary, ensuring contractors and visitors are aware of general health and safety procedures and site security requirements.
- To take management of the department fleet. Recording monthly mileages, updating service and MOT records and organising timely vehicle workshop appointments. Monitoring POLAC reports and repairs and oversee cross charging between regional workshops where necessary.
- To arrange meetings and record actions, organise secure video conferencing facilities and in the absence of the Admin & Finance Assistants.
- To support all office administrative requirements such as receipt and distribution of post, ordering of site supplies, monitoring and updating site posters and literature and action requests for services, to include premises fault reporting, meeting room bookings and hospitality.
- To assist in arranging and co-ordinating the 6 monthly fire evacuation tests. In the absence of the Handyperson, conduct the weekly fire alarm test of the building.
- To provide an admin support function and assist the Admin & Finance Assistants as and when required.
How to Apply
Apply to the role by clicking the button below. Further information about the role is also available via this link.